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Executive Assistant

Reference:SC/HQ00001981 Location: Dublin
Qualification:DegreeExperience:2-3 Years
Job Type:Fixed Term ContractSalary: Not Disclosed
May be suitable for: Scientist

Executive Assistant
Reporting to the Chief Executive (CE) the role is to provide high level executive support to the CE in the operation of the broad remit of the role. The role will work as part of the Chief Executive’s Office and will liaise closely with the CE’s PA in providing ongoing support to the Chief Executive. The Executive Assistant will also work closely and maintain effective working relationships with colleagues in sections and departments ensuring that any required interactions are adequately carried out.

• Work with the CE to prioritise, plan and monitor the CE’s workload, highlighting areas for focus, following up on deliverables status and generally keeping the CE informed of upcoming commitments and responsibilities and ensuring they are adequately prepared. O
• Research and review policy documents and assimilating the data, to provide the CE with a summary of salient points
• Contribute to the drafting of policy documents
• Draft and prepare presentations and key note speeches for the CE which will require specific technical input and development of presentation structure and layout tailored to the respective audience
• Draft technical/special interest papers by liaising with and co-ordinating the input of Technical experts across the organisation
• Manage a variety of special projects for the CE as required
• Provide a bridge for communication between the CE’s office and internal departments demonstrating leadership to maintain credibility and trust with senior management
• Provide support to CE for range of national and international meetings to ensure they are properly briefed and are positioned to maximise the organisation impact at these meetings.
• Support the CE and others within the organisation, in delivering identified strategic objectives.

• Third level degree in a relevant discipline such as life sciences, Law/Politics or healthcare
• Minimum of 3 years’ relevant experience working in policy development or working in a similar support role for a senior executive
• A technical scientific background gained through relevant experience in a regulatory policy development environment
• Proven experience in preparation and writing of policy documents
• Exceptional organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly
• Strong interpersonal skills and the ability to build relationships and networks with stakeholders, including senior management, staff, board members, external agencies both national and international and industry representatives
• Expert level multimedia skills with the ability to draft and develop professional and impactful presentations
• Ability to read and quickly assimilate complex information

If you would like further Information you can contact the recruiter directly:

Sinead Cullen | Tel: +353 (0) 1 507 9252